Requests for Bids, Proposals and Quotes

Requests for Bids, Proposals and Quotes

Many of the City’s requests for bids, proposals, and quotes; offer results; and notices of award can be obtained through Brea’s eProcurement Portal via Public Purchase, a third-party website that hosts the City’s eProcurements.

All necessary forms, specifications and other solicitation requests documents may be viewed and downloaded electronically. Businesses who have registered in Brea’s eProcurement Portal will receive email notices when a new request for bid or proposal relevant to their line of business is issued. Any interested party may view the City’s solicitations, as well as the bid results and final notices of award, by logging into the Brea’s eProcurement Portal and using the search features to locate the items of interest.

Please note that some of the Professional Services RFPs are listed under the Purchasing Activity below rather than through the City's eProcurement Portal.

The City’s policy is to award the lowest responsive and responsible offeror for request for quotes and bids and to award the company whose proposal provides the best overall value and best meets the needs of the City for requests for proposals.

Important Notifications

Purchasing Activity

Upcoming RFIs, RFBs, RFPs

Recently released RFIs, RFBs, RFPs

RFP #19-04-15 Fire Station No.1 Seismic Retrofit (CIP 7923)

  •  Synopsis: The City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare a Structural Investigation Report, Structural Analysis Design Report-Seismic Retrofit, Plans, Specifications, and Cost Estimates for the Fire Station No. 1 Seismic Retrofit (7923) (“Project”) per the RFP specifications, terms, and conditions.
  • Dates: milestones
    • 04-12-2019 Release of RFP
    • 04-26-2019 Mandatory Pre-Proposal Meeting
    • 05-14-2019 Proposals Due by 2:00 PM
    • 06-11-2019 Award Contract (tentative)
  • To Obtain a Copy of RFP or Submit Questions: email Steve Kooyman, P.E. Contract Project Manager for City of Brea at skooyman@interwestgrp.com.

RFP #2019041501 Organizational Consulting Services for Brea Police Department

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to provide organizational consulting services for the Brea Police Department per the RFP scope of services, specifications, terms and conditions.
  • Dates: milestones
    • 04-17-19 Release of RFP
    • 04-26-19 Questions Due by 5:00pm
    • Not Held Pre-proposal Meeting
    • 05-03-19 Final Addendum
    • 05-10-19 Proposals Due by 5:00pm
    • 05-17-19 Presentations/Interviews (if requested by City)
    • 05-24-19 Selection of Contractor
    • 06-18-19 Award Contract (tentative)
    • 07-01-19 Contract Start Date (estimated)
  • To Obtain a Copy of RFP or Submit Questions: email Purchasing at Purchasing@CityofBrea.net

RFP #19-04-12 Construction Management and Inspection Services for Various Capital Improvement and Private Development Projects

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide construction management and inspection services for various capital improvement and private development projects per the RFP specifications, terms and conditions
  • Dates: milestones
    • 04-12-19 Release of RFP
    • 04-26-19 Questions Due by 4:00pm
    • 05-10-19 Proposals Due by 2:00pm
    • 06-04-19 Award Contract (tentative)
  • To Obtain a Copy of RFP or Submit Questions: email Raymond Contreras, Associate Engineer, raymondc@cityofbrea.net

RFP #19-04-08 Professional Engineering Services for Design of Alley Rehabilitation Projects

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare the plans, specifications, and cost estimates for the Design Services on Alley Rehabilitation Projects (Project 7319, 7320, 7321) per the RFP specifications, terms and conditions
  • Dates: milestones
    • 04-08-19 Release of RFP
    • 04-22-19 Proposals Due by 5:00pm
    • 05-08-19 Award Contract (tentative)
  • To Obtain a Copy of RFP or Submit Questions: email Eric Nhan, Assistant Engineer, ericn@cityofbrea.net

RFP #19-04-01 Professional Engineering Services for Municipal Traffic Engineering Services

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide City Traffic Engineering Services per the RFP specifications, terms and conditions
  • Dates: milestones
    • 04-01-19 Release of RFP
    • 04-12-19 Questions Due by 4:00pm
    • 04-26-19 Proposals Due by 2:00pm
    • 05-21-19 Award Contract (tentative)
  • To Obtain a Copy of RFP or Submit Questions: email Michael Ho, City Engineer, michaelh@cityofbrea.net

RFP #2019040401 Custodial Services

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to provide custodial services for the Brea Civic and Cultural Center, Brea Community Center, Brea Senior Center, Pioneer Hall, City Yard, Brea Plunge (seasonal) and the Downtown area per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 04-04-19 Solicitation Issue Date
    • 04-11-19 Deadline to Submit Pre-Offer Conference Questions 
    • 04-17-19 Pre-Offer Conference 10:00-11:00am (optional)
    • 04-19-19 Final Questions Deadline 
    • 04-24-19 Final Addendum Issued
    • 04-30-19 Offer Due Date
    • 05-07-19 Evaluation of Offers completed
    • 05-10-19 Selection of Contractor & Intent to Award Notification 
    • 06-04-19 Contract Award(s) (estimated) 
    • 07-01-19 Start of Service
  • To Obtain a Copy of RFP or Submit Questions: visit https://www.publicpurchase.com/gems/brea,ca/buyer/public/home

Recently closed RFIs, RFBs, RFPs

RFB #19-01-04 Kitchen Equipment for the Senior Center

  • Synopsis: City of Brea (Brea) will be requesting bids from qualified suppliers to provide a variety of kitchen equipment per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 01-04-18 Release of RFB
    • Not Held Pre-bid Meeting
    • 01-14-19 Written Questions by 2:00pm
    • 01-22-19 Bids Due by 2:00pm
    • 02-05-19 Award of Contract (tentative)
    • 03-31-19 Delivery of Equipment (required)
  • Submissions: No proposals were received by the deadline; RFB was cancelled.

RFB #19-01-07 Professional Engineering Design Services for Water Main Replacement at Eagle Hills Tract

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare the plans, specifications, and cost estimates for the Design Services of Water Main Replacement at Eagle Hills Tract (Project 7467) per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 01-07-19 Release of RFP
    • 02-07-19 Written Questions by 4:00 pm
    • 03-05-19 Proposals Due by 2:00 pm
    • 04-02-19 Award Contract (tentative)
  • Submissions: Proposals were received by the deadline as shown in alphabetical order from
    • JMD, City of Industry, CA
    • Kabbara Engineering, Orange, CA
  • Evaluations: Proposal evaluations have been completed.
  • Award: An award is being made to Kabbara Engineering.

RFP #18-12-21 Professional Engineering Services for Design of Water and Sewer Projects at Various Locations

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to prepare the plans, specifications, and cost estimates for the Design of Water and Sewer Projects at Various Locations (Projects 7454, 7458, 7466, 7626) per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 12-21-18 Release of RFP
    • 01-16-19 Pre-proposal Meeting at 1:30pm (Mandatory)
    • 01-24-19 Written Questions by 4:00pm
    • 02-19-19 Proposals Due by 2:00pm
    • 03-19-19 Award Contract (tentative)
  • To Obtain Results: email Eric Nhan, Assistant Engineer, ericn@cityofbrea.net

RFP #18-12-11 Professional Services for Sales Tax Audit, Analysis, Reports and Forecasting Services; and Other Revenue Audit, Analysis and Administration Services 

  • Synopsis: City of Brea (Brea) is requesting proposals from qualified firms to contract with a consultant to provide professional services for sales tax audit, analysis, reports and forecasting services; and/or for other revenue audit, analysis and administration services that may be offered by the proposer including, but not limited to, the following: property tax auditing services, statistical reporting package for the City’s Comprehensive Annual Financial Report (CAFR), business license tax discovery and auditing services, business license tax administration, franchise fee audit and hotel/lodging tax audit per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 12-11-18 Release of RFP
    • Not Held  Pre-proposal Meeting 
    • 01-03-19 Written Questions by 4:00pm
    • 01-23-19 Proposals Due by 4:00pm
    • 02-13-19 Interviews/Presentations (time TBD)
    • 02-20-19 Best and Final Offers (if requested; time TBD)
    • 03-19-19 Award Contract (tentative)
  • Submissions: Proposals were received by the deadline as shown in alphabetical order from
    •  Avenue/Muni Services Fresno, CA 93711
    •  HdL Companies Brea, CA 92821
  • Evaluations: Proposal evaluation has been completed. An award recommendation is pending.

RFP #180726A - Corporate-Wide Phone and Voicemail System

  • Synopsis: City of Brea (Brea) requested proposals from qualified contractors for a fully-integrated corporate-wide phone and voicemail system per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 07-26-18 Release
    • 08-07-18 Pre-Offer Conference at 10:00am
    • 08-14-18 Question Deadline
    • 08-21-18 Final Addendum
    • 08-28-18 Offer Deadline
  • Submissions: Proposals were received by the deadline as shown in alphabetical order from
    • IntelesysOne, Ontario CA 91764
  • Evaluations: Proposal evaluation has been completed. An award recommendation was approved by City Council.

RFB #18-05-17-A-Street Sweeping Services-RFP

  • Synopsis: City of Brea (Brea), as lead agency, requested proposals from qualified contractors for Street Sweeping Services on a weekly or twice-monthly basis for the cities of Brea, Placentia, and Fullerton (Cities) per the RFP specifications, terms and conditions.
  • Dates: milestones
    • 05-07-18 Release
    • 05-31-18 Question Deadline for Pre-Proposal Conference
    • 06-07-18 Pre-Proposal Conference at 10:00am
    • 06-12-18 Question Deadline
    • 06-30-18 Final Addendum (revised date, tentative)
    • 07-09-18 Proposals Deadline (revised)
  • Submissions: Proposals were received by the deadline as shown in alphabetical order from:
    • CleanStreet, Gardena CA 92047
    • R.F. Dickson Co. Inc., Downey CA 90242
  • Evaluations: City of Brea has withdrawn from this RFP, the evaluation and award process. This withdrawal does not affect the joint procurement partners: City of Fullerton and City of Placentia, who are free continue their evaluations and potential awards.